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Course Co-ordinator

London - Scene & Heard

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Job Description:

The Course Co-ordinator will support the day-to-day business of the charity, in particular those elements relating to our specialist courses, and the children and families with whom we work. They will work alongside the CEO & Artistic Director, as well as our team of theatre professionals, who mentor children, enabling them to write plays, to be performed by professional actors. The role will give both practical and administrative support to the CEO & Artistic Director (AD) in the delivery of the courses and to the Office Manager (OM) and Head of Development (HOD).  The role is managed by the CEO & Artistic Director.


Course Duties – support all elements of every course:


  • Attend all classes (evenings), writing weekends, rehearsals and performances
  • Escort children to and from class, rehearsal and production when required
  • Build relationships with families. Hand-deliver letters, communication with children etc.
  • Help organise theatre trips and attend where necessary
  • Responsible for taking, filing, naming and printing photographs for all events
  • Responsible for social media updates for all things course related


Administrative Support for CEO & Artistic Director:


  • Support recruitment of children and volunteers for courses
  • Regular updates and preparation of all course materials
  • Formatting and filing of scripts
  • Prepare for writing weekends, organising equipment
  • Post-production administration and evaluation


General Administrative Support:


  • Support administration in day-to-day office tasks, mailings etc.
  • Assist OM in stock taking and re-ordering merchandise
  • Effective written and verbal communications, both internally and externally


IT/Database/Social Media:


  • Regular updates of the database of volunteers & supporters
  • Assist with development of new CRM
  • Update and maintain children’s database including ‘where are they now’
  • Contribute to social media accounts (e.g. Facebook, Twitter, Instagram)




  • Production Assistant supporting Stage Management and Technical teams
  • Assist with show mail outs
  • Support box office, Front of House and Merchandise sales
  • Assist Head of Development with hospitality for pre & post show events
  • Assist in post-show get outs


Fundraising (support for Head of Development):


  • Assist on all VIP & E&E mailings
  • Assist on all in-house fundraising events




  • Attend training as required
  • Work in line with the organisation’s ethos and all written policies and procedures, which will be provided


Scene & Heard is committed to safeguarding and promoting the welfare and of children and young people and expects all staff and volunteers to share this commitment.  All staff are required to complete an enhanced check with the Disclosures and Baring Service (DBS) before they can be employed.


Salary: £20,000 - £25,000


Job Category: Children/Youth

Job Type: Full-Time

Job Location: London

Keywords: Children, Community, mentoring, theatre, writing

Job Expires: 13 days

How to Apply:

Full details of the Course Co-ordinator role and how to apply can be found on our website. All applications must be completed and returned to Scene & Heard by 5pm on WEDNESDAY 9th MAY 2018. If applying by email, in the subject line please state: COURSE CO-ORDINATOR APPLICATION. All information can be found on our website at:

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